Privacy policy
Last updated: [date]
TaskFlo is operated by [your name or company, address, country] ("we"). Contact: hello@example.com.
What we collect
- Account: your email address and a password (stored securely by our authentication provider, never in plain text).
- Your content: the tasks, projects, notes and calendar entries you create, so we can sync them between your devices.
- AI requests: the text you type into Brain Dump or ask the AI to work on, and voice recordings you choose to make. These are sent to an AI provider to produce the result.
- Waitlist: if you join the waitlist, your email address.
- Screenshots for "Guide me on screen" (computers only): only after you allow it, one screenshot of your main screen for each step, sent to an AI provider so it can point at the next button. We don't keep it. Close anything private before you start.
- Feedback and crash reports: messages you choose to send, with the app version and your system type. Crash reports (error text only, never your content or screenshots) are sent only if you switch them on in Privacy & data; they are off by default.
- Subscription status: whether your account is on a paid plan, and when it renews. Your card details go straight to our payment provider; we never see them.
- AI use count: how many AI requests your account has made today, to apply the daily limit.
Focus Guard (Android) and the Accessibility permission
Focus Guard uses Android's Accessibility service, only after you switch it on. It reads: the name of the app on your screen, how often you swipe, and the names of on-screen views (not their contents) to tell whether a Reels or Shorts feed is showing. It does not read your messages, passwords or anything you type. This information is processed on your phone. It is not sent to us or anyone else, and it is not used for advertising. A short on-device log helps you diagnose problems; it contains app names, counts and view names only and stays on your phone unless you choose to copy it to us.
How we use it
- To run the app: sign you in, store and sync your content, and produce the AI results you ask for.
- To keep the service safe and fair, for example limiting how many AI requests an account can make per day.
- We do not sell your data and we do not show ads.
Who processes it
- Supabase hosts your account and content [region: fill in].
- AI providers (we use Google's Gemini API and OpenRouter, which passes requests to model providers; this may change) process AI requests, the screenshots sent for Guide me on screen, and voice recordings. Recordings are transcribed and not kept by us. [Confirm the provider's terms: use a paid tier so prompts are not used to train models.]
- Stripe processes payments for Pro subscriptions. We never see your card number.
How long we keep it
Your content stays until you delete it or your account. You can delete your account and all its data from inside the app (Account → Delete my account and data). Waitlist emails are kept until you ask us to remove them.
Your rights
Depending on where you live (for example under the EU GDPR) you can ask to access, correct, export or delete your data, object to processing, or complain to your data protection authority. Email us and we'll respond within a month.
Children
TaskFlo is not directed at children under 16, and we don't knowingly collect their data.
Changes
If we change this policy in a meaningful way, we'll tell you in the app or by email.